Accurate milk intake
The weighing scale sends each weight straight to the collection app by Bluetooth. Farmer number, morning or evening shift and time are saved with it. No reading or typing errors.
PimaPoa by Macra Systems
Milk collection and dairy management software for Kenyan cooperatives and processors
Weigh every delivery with a Bluetooth scale, send the farmer an SMS the moment their milk is received, and pay every farmer accurately at the end of the month. No more logbooks, no more errors.
No card needed
Works offline
Built and supported in Kenya
Photo: milk cans at Kiambaa Dairy Rural Sacco, Kenya. ILRI, CC BY-SA 2.0
Everything you need from the reception bay to farmer payment
PimaPoa replaces paper logbooks and spreadsheets with one simple system that your clerks, accountants and managers can all use.
Instant farmer SMS
Every farmer gets an SMS as soon as their delivery is saved, showing what they delivered and their total for the month. Farmers trust figures they can check the same day.
Live totals and reconciliation
See today's intake, each shift, the last 30 days and the month so far on one dashboard, with intake by route and top suppliers.
Farmer billing and payouts
Set prices and pay periods. PimaPoa works out what each farmer earned, takes off loans, advances or inputs, and produces clear statements for M-Pesa, bank or cash payment.
Works where the network is weak
The Android collection app keeps recording without internet and syncs when the connection returns. Every record is saved once, so nothing is lost or counted twice.
Checks, approvals and history
One person prepares the payroll and another approves it. Approved periods are locked, cancelled records need a reason, and every change is logged with who made it.
How PimaPoa works
From the first delivery of the morning to the farmer's payslip.
Weigh and record
The clerk selects the farmer and the Bluetooth scale records the weight in the app.
Receipt and SMS
The farmer gets a printed receipt if you use a thermal printer, and an SMS within moments.
Watch the totals
Managers follow intake by day, shift, route and farmer from any phone or computer.
Pay farmers
At the end of the period, review the bills, approve them and pay. Statements are ready to print or share.
Works with Bluetooth scales and thermal printers
PimaPoa runs on Android phones and tablets at the collection point, and in any web browser in the office.
- Digital weighing scales send each weight straight into the app.
- Thermal receipt printers print a receipt for the farmer on the spot.
- Platform scales for larger volumes as your intake grows.
We supply, set up and test the equipment, and train your team on site.
Collection point equipment
Scales
Printers
Android app
Equipment is quoted separately based on your daily volumes and reception bay layout.
SMS and WhatsApp options
- Your own sender ID. Already have a Safaricom bulk SMS sender ID? We connect it so farmers see your name.
- Our SMS package. Or send through Macra SMS and only pay for the messages you send.
- WhatsApp Business. Optionally send confirmations and statements on WhatsApp too.
Keep every farmer informed automatically
Farmers no longer have to wait until pay day to find out what was recorded. Each delivery is confirmed by SMS with the quantity and the running total for the month.
That means fewer disputes, fewer calls to the office and more trust between your society and its members.
Ask about SMS setupWho uses PimaPoa
Designed for organisations that collect produce from many farmers every day.
Frequently asked questions
Does PimaPoa work without internet at the collection point?
Yes. The PimaPoa collection app keeps recording deliveries without internet and sends them to the system once the connection returns. Each record is only saved once, so nothing is lost or counted twice.
Which scales and printers work with PimaPoa?
The collection app connects by Bluetooth to digital weighing scales and thermal receipt printers. We can supply weighing scales, thermal printers and platform scales under a separate quotation.
Can we use our own Safaricom SMS sender ID?
Yes. If you have your own bulk SMS sender ID we connect it to PimaPoa so farmers receive messages in your name. You can also use the Macra Systems SMS package.
Is there a free trial?
Yes. Every new account starts with a 30 day free trial. Sign up with your email address, confirm it, create your password and start recording.
Is PimaPoa only for milk?
No. PimaPoa is built for dairy, and also handles coffee cherry and green tea leaf collection for cooperatives and factories.
Ready to leave the logbook behind?
Create your PimaPoa account in minutes, or talk to us about a demonstration and a quotation for your society or factory.